Spears Radio frequency identification uses electromagnetic fields to automatically identify and track tags attached to books. There are several ways of identifying tags but the most common is to store a serial number. The chip and antenna attached together are called an RFID tag. The RFID reader or scanner converts the RFID tag information into digital information which will be further seen in the computer and stored for future use.

Spears Library Management system, RFID, acts as a systematic way of data collection. This system plays an important role in redefining the library process by scanning books on the shelves itself without tipping them out.

Benefits of RFID in LMS
  • Scanning made easy with tags
  • Faster check-in and check-out facility
  • Easy to maintain inventory through wireless system.
  • Increase accuracy and efficiency
  • RFID Gate acts as an anti-theft
  • Reduces the time of circulation
RFID System

Benefits of Using Spears RFID System Software

Improved Inventory Management

Spears RFID system software makes it easier for businesses to keep track of their inventory in real-time. By attaching RFID tags to items, organizations can automate inventory counting, cutting down on manual work and human errors. This accuracy ensures that businesses maintain optimal stock levels, avoid running out of stock, and prevent overstocking, which ultimately boosts inventory turnover rates and profitability.

Enhanced Visibility in the Supply Chain

Spears RFID system software offers a major advantage by improving visibility throughout the supply chain. By integrating RFID technology into supply chain processes, businesses can track the movement of goods from manufacturing sites to distribution centers and eventually to customers. This real-time tracking allows for proactive decision-making, like rerouting shipments to avoid delays or optimizing delivery routes for efficiency. With better visibility, businesses can respond swiftly to changing market demands, staying ahead of the competition.

Efficient Asset Tracking

Traditional methods of asset tracking, like manual recording or barcode scanning, can be slow and prone to errors.Spears RFID system software streamlines asset tracking by providing accurate, real-time data on asset location and condition. Whether it's tracking equipment in healthcare facilities, monitoring machinery in manufacturing plants, or managing vehicles in a fleet, RFID technology simplifies asset management, reduces search time, and minimizes the risk of misplaced or lost assets.

Reduced Errors

Manual data entry and inventory management processes are prone to human errors, leading to inconsistencies in inventory records and operational inefficiencies. Spears RFID system software minimizes errors by automating data capture and eliminating the need for manual intervention. With RFID tags transmitting data directly to the software, businesses can trust the accuracy of their inventory records, leading to better decision-making and resource allocation.

Cost Savings

Spears RFID system software delivers significant cost savings for businesses by improving inventory accuracy, streamlining supply chain processes, and reducing manual errors. Lower labor costs from automated inventory counting, decreased carrying costs due to optimized inventory levels, and reduced losses from stock outs or overstocking all contribute to increased profitability. Additionally, RFID technology helps prevent theft and shrinkage, further cutting financial losses for businesses.

Key Features of Spears RFID System Software

Real-Time Tracking
  • The ability to track items instantly is crucial for efficient Spears RFID systems. It helps businesses keep constant tabs on their assets or inventory, providing immediate updates on their whereabouts and status.

Benefits: Boosts operational efficiency and accountability by facilitating quick location tracking, whether it's finding items in a warehouse or monitoring shipments in transit.

Data Capture and Management
  • Apart from tracking items, an effective Spears RFID system should efficiently capture and manage data stored in RFID tags.
  • RFID software should read and write data from tags, capturing essential information like item details, location, and history.

Benefits: Enables businesses to organize and access data easily, aiding in analysis, trend identification, and informed decision-making.

Integration Capabilities
  • Seamless integration with existing systems such as inventory management or ERP systems is essential for efficient data flow across platforms.

Benefits: Eliminates data silos, enhances operational efficiency by ensuring smooth data exchange.

Hardware Compatibility
  • Spears RFID software should seamlessly integrate with various RFID hardware like tags, readers, printers, and scanners, including any existing legacy systems.

Benefits: Maximizes utilization of existing hardware investments, ensuring smooth transition to RFID systems.

  • Businesses have unique needs, so Spears RFID software should be easily customizable to adapt to specific requirements.

Benefits: Allows tailoring of data fields, tracking parameters, and reports to match operational needs, maximizing effectiveness.

  • An effective Spears RFID system should scale up easily to accommodate increased demands as businesses grow.

Benefits: Ensures system performance isn't compromised with expansion, adding more products, or increasing tracking points.

User-Friendly Interface
  • Intuitive and user-friendly interface is vital for easy setup and use by all staff, including non-technical members.

Benefits: Ensures efficient utilization of software across the team, maximizing its value to the business.

Reporting and Analytics
  • Comprehensive reporting and analytics features transform RFID data into actionable insights, aiding in strategic decision-making.

Benefits: Identifies patterns, anomalies, and measures performance for informed business decisions.

Security Features
  • Robust security features like encryption and user-access controls safeguard sensitive RFID data.

Benefits: Protects data from unauthorized access, ensuring data security.

Support and Maintenance
  • Ongoing support, regular updates, user-friendly documentation, and training are crucial for smooth operation and efficient use of RFID systems.

Benefits: Assists in issue resolution, optimizes system performance, and keeps the system updated with the latest technology advancements.

Read Also: Why is library automation important?

Applications used in RFID Library Management System

Book Drops

It is the facility of dropping a book where the “book drop” is mentioned within the library or outside the library. It is convenient for returning any library item at any time of the day.

RFID Tagging

RFID tag is a crucial part of the Spears RFID system. It stores info associated with the particular item, it is attached. A unique identification number is given to each and every item within a tag. They are hooked up with books.

Self Check-Out Station

This station consists of a computer and a RFID reader, when a tag attached to a book is put on the RFID reader, it reads all information about the book and one can choose the option of checking out the display on the screen to take the book.

Shelf Management

RFID has created a simple task of looking out of books. A portable scanner is given an Spears RFID system to scan the books and do the inventory sign in the entire library. One gets to know which book is missing from the shelves.

Anti-Theft Detection

RFID Gates acts associate anti-theft within the library management system. They notice the item that has not been scrutinized by laptop before searching for it. A warning device becomes active if anybody tries to larceny any item from a library.


Tag is made up of an integrated antenna and memory. The information can be written and rewritten on Tag memory. The unique ID written on Tag while manufacturing is known as the EPC (Electronic Product Code). This Tag is enclosed in a Rectangular Plastic Card of the size of Bank Debit / Credit card


Model Number: VISPL-ED07

UHF Desktop Reader & Writer Application: Book Registration, Issue, Return

The VISPL-ED07 is a widely used UHF Desktop reader & writer for tag registration, issue, return, and activation. It operates on global UHF frequency protocols and enables quick tag authentication, read/write, activation, and blocking/killing. With its anti-collision algorithm and high tag read/write capability, it's suitable for various industries. Its portable and compact design allows for easy carrying and quick installation via USB. This reader supports USB, RS232, RS485, Wiegand, and TCP/IP (RJ45) interfaces for data transmission to connected PCs. It's IP40 rated and certified by CE and FCC. The VISPL-ED07 reader series offers different communication interfaces to suit your needs

  1. Parameter Technical Specs Operating Frequency 13.56 MHz Power Supply 5V to 12V.
  2. Power Consumption 700mw Transmitting Power 200mW Read Range Up to 25 cm Antenna Internal.
  3. Communication Interface USB/RS232/Ethernet.
  4. Supported Transponders ISO 15693, ISO 14443A and ISO 18000:3 Indicators LED / Buzzer for power, read verification etc.
  5. Operating Temperature -10°C to +70°C.
  6. Housing Material Marine Grade Plywood or Similar.

Model Number: VISPL-ED16

RFID Labels And Tags

RFID labels and tags are small electronic devices containing a chip and an antenna, enabling them to transmit and receive data wirelessly through radio frequency identification (RFID) technology. These labels and tags serve various purposes like tracking inventory, managing assets, securing access, and facilitating contactless payments. Available in diverse forms such as adhesive labels, hard tags, wristbands, and key fobs, they can be tailored to meet specific requirements. RFID labels and tags are essential for enhancing efficiency, accuracy, and security across numerous industries and applications.

  1. Anti-Theft Stickers.
  2. High-quality self-adhesive labels.
  3. Smooth face with excellent quality.
  4. Labels printed with name and logo (design subject to department approval).
  5. Size: Minimum half-inch larger on all sides than the RFID tag.
  6. Features strong permanent adhesive that does not seep into the paper of the book.

Model Number: VISPL-ED17

RFID Smart Cards

RFID smart cards are contactless cards that utilize RFID-based technology for transmitting and retrieving data. A notable feature of RFID smart cards is their high level of security, which varies based on the specific applications they are employed in. This technology has gained widespread adoption globally, playing a transformative role in various sectors such as education, identity, retail, and transportation.

  1. The smart cards are 1kb Mifare cards with printing service.
  2. The Smart Card are ISO 14443A compliant.
  3. The smart cards are for multipurpose use by the library users.
  4. 1k byte EEPROM
  5. Unique serial number
  6. 16 securely separated sectors supporting multi-application.
  7. Each sector consists of 4 blocks with a length of 16 Byte.
  8. 2 × 48-bit keys per sector for key hierarchy.
  9. Number of single write operations: 100,000.
  10. Users data will be available from department for printing on Smart Cards.

Model Number: VISPL-ED09

RFID Book Tag (Library Automation Applications)

The UHF RFID library tag is made for organizing books and important documents securely. It's a strong adhesive that sticks well and stays hidden. Plus, it can read multiple tags at once, making it easier for libraries to manage their collections. It's thin, flexible, and can be placed between pages without anyone noticing.

  1. Easy to deploy (Peel and Paste)
  2. Appropriate size for books, journals and files
  3. Facilitates quick book circulation
  4. 40 year of warranty
  5. Anti-collision facility
  6. Unique 24 digit serial number for identification
  7. Rapid sorting and real time inventory
  1. RFID Library Automation Solution
  2. File tracking and management
  3. Document tracking

Self Adhesive RFID Tags (for Book)

  1. The RFID chip used in the tag is designed specifically for Library use. i.e. it have three sections.
  2. Lockable section for item identification.
  3. Re-writable section for library specific use.
  4. Security function (EAS) for item anti-theft (which can be activated and deactivated).
  5. The RFID chip is multi read function, i.e. several tags can be read at the same time.
  6. Tag size is 80mm x 50mm with at least 2048 bits memory, multi-read and anti theft.
  7. Tags is fully ISO 15693 compliant.
  8. Other features: detection rate of the system is above 95% consistently regardless of the number of items that are in the field.
  9. Warranty of Tags Minimum 40 years for logic circuits and replacement of defective tags if found during first time tagging
Mechanical Dimension:
  1. Transponder coil size 76 × 46 mm ± 0 5mm
  2. Transponder die-cut size 80 × 50 mm 0.2 mm
  3. Electrical characteristics
  4. Integrated Circuit (IC) NXP I Code-SLIX 2
  5. ICS protocol /anti-collision ISO 15693/18000-3
  6. Operating frequency 13.56 MHz
  7. Memory 2048 bits R/W EEPROM
  8. General characteristics of transponder
  9. Operating temperature (electronics parts): -20'C to *85"C

Model Number: VISPL-ED03

RFID UHF Security Gate

VISPL-ED03 is a strong 3D gate made to read student cards/tags as they pass through. It can read up to 7 meters away and fully supports IS0 18000-6B 4 and 6C UHF standard protocols. With its multi-tag read feature, it's commonly used for student attendance tracking, asset movement tracking, and library management.

The benefit of using UHF RFID gate readers is that they save time for access and identification. They are accurate, reliable, and suitable for demanding environments and crowded areas. There's no need to flash the card. These readers have a built-in motion detector to only allow access to individuals with a valid RFID tag or card. They operate at LF, HF, or UHF frequencies with a reading distance of up to 10 meters, depending on the RFID reader and environment.

  1. 3D Design which looks attractive at school entrance gate, manufacturing/warehouse facility, library, showrooms etc.
  2. Works on 865-878 MHz (UHF) frequency standards. Supports 18000 6B & 6C protocol.
  3. Read Range Up to 7 mt
  4. 1k byte EEPROM
  5. The 2 pedestal gate contains 2 ultra-high power readers RF Power – 1-8 W and can be adjusted.
  6. Inbuilt anti-collision algorithm.
  7. Comes with SDK/API for further integration and development. Interface: Ethernet/ LAN, Wifi.
  8. EAS Pedestal Library Security Gate, Housing Material is Wood/Industrial Acrylic.
  9. EAS Pedestals Library Security Gate, Security Gate Height is 1675mm or can be customized.

FAQs On RFID System Software

Spears Library Management System

RFID (Radio-Frequency Identification) comprises both hardware and software components. The hardware includes RFID tags, readers, antennas, and other devices used for communication, while the software manages data capture, processing, and integration with other systems.

RFID software works by facilitating communication between RFID readers and tags, capturing data from the tags, and processing it for various applications. It manages the flow of information, such as item details, location, and history, and integrates with other software systems for data analysis and decision-making.

RFID stands for Radio-Frequency Identification.

The main function of RFID is to identify and track objects using radio-frequency signals. RFID systems consist of tags attached to objects and readers that communicate with the tags to retrieve and process information, enabling tasks such as inventory management, asset tracking, and access control.

The range of RFID varies depending on the type of RFID technology used and environmental factors. Generally, RFID systems can operate within a range of a 100 meters.